1:1 video meeting function will be available for this event. Should you be
interested in this opportunity, please select in the agenda the dedicated slots.
How do I book a meeting?
Step 1: Browse the list of participants (the list of all registered attendees) or check the Marketplace. Via this tab, all participants have the option to post a request or a more targeted networking opportunity.
Step 2: Use filters to find participants whose interests match yours.
Step 3: Send meeting requests to the people you wish to meet. To increase the chance of acceptance, make sure you add a short comment with the reason why you are interested in a meeting.
Step 4: Pick a timeslot for your meeting. Meeting requests must be confirmed by the recipient in order to be scheduled.
Step 5: The date and time of a meeting should be scheduled by the person accepting the meeting request, according to the mutual availability of all parties.
Step 6: Check every incoming meeting request and accept or refuse, where applicable. It is a matter of politeness to let the requester know if you are interested in a meeting or not.
2. What if some participants can’t be booked?
Participants available for meeting requests are indicated by a green ‘available’ icon. If you are unable to book a meeting with an available participant, check the following:
You may not have completed the registration steps. Please make yourself available (green button) for 1:1 networking sessions via My Agenda/Event Agenda.
You may have already booked another meeting for the same time. You cannot schedule overlapping networking sessions.
Managing your 1:1 meeting agenda
1. How do I manage meetings?
You will be notified by email when you receive a meeting request, or if another participant has accepted your request for a 1:1 digital meeting. You will also receive notifications regarding last-minute changes (bookings, cancellations). You can view the date/time of your meetings via the Meetings tab at any time. Check all your pending meeting requests and consider accepting or declining.
2. How do I join a scheduled meeting?
Double-check the latest version of your meeting schedule by logging onto your profile. Due to last-minute changes, your meeting agenda might change slightly.
On the day of your scheduled meeting, it is advised that you log onto the event platform at least 5-10 minutes before your meetings start. Go directly to the Meetings tab in the menu at the top of the screen.
Click the green ‘start meeting’ button to join the 1:1 meeting video call.
There is a timer on the screen during each meeting. Please ensure you respect the meeting time. This will allow you and your meeting partner to stay on schedule for subsequent meetings.
Respect the other participants’ time and show up to all your meetings.
If an unforeseen circumstance arises and you are unable to attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.